Finances
As a participant in the Erasmus+ programme, you will receive a grant to cover the additional costs incurred during your stay abroad. This financial support is also known as a mobility grant.
The Erasmus+ mobility grant for teaching and/or further education/training purposes consists of:
- Travel allowance
- Daily allowance
- if required: Applying for real costs
Bellow you will find information on when and how the grant is paid out.
1. Travel allowance
The amount of the travel allowance for the entire trip (outward and return journey) is calculated based on the one-way distance between Darmstadt University of Applied Sciences and the host institution. The distance must be calculated by us using the European Commission's Distance Calculator.
For sustainable travel, you can apply for a higher travel allowance if you are traveling to and/or from your destination using sustainable means of transport.
The travel allowance for the Erasmus+ Project 2025* is as follows:
|
Travel Distance |
Standard Travel |
Green Travel |
|---|---|---|
|
10 – 99 km |
28 Euro |
56 Euro |
|
100 – 499 km |
211 Euro |
285 Euro |
|
500 – 1.999 km |
309 Euro |
417 Euro |
|
2.000 – 2.999 km |
395 Euro |
535 Euro |
|
3.000 – 3.999 km |
580 Euro |
785 Euro |
|
4.000 – 7.999 km |
1.188 Euro |
1.188 Euro |
|
8.000 km or more |
1.735 Euro |
1.735 Euro |
* Due to the availability of funds and in order to make the best possible use of all funds, the International Office at h_da promotes mobility within the framework of Erasmus+ from various projects, depending on the type of mobility. The conditions and rates of the respective financing project apply.
Applying for additional funding of travel days
Additional funding for travel days can be requested for the outward and return journey. The number of eligible days depends on the mode of transport: if you travel sustainably by bus, train, or carpool, you can request up to 6 travel days and receive a higher travel allowance. If you travel by plane or car for personal use, you can request up to 2 travel days. The additional travel days requested should be used exclusively for arrival and departure. The actual duration of the trip should justify the funding of travel days in an appropriate manner. On days that are funded as travel days, no programme may take place at the host institution. The relevant documents must be submitted to our International Office when applying.
2. Daily allowance
Expenses for the stay are calculated on the basis of daily rates. As a participant in the Erasmus+ programme, you will receive a flat daily rate for your eligible period of stay. Please note that at h_da we only fund a maximum of 5 days of stay plus 2 travel days for arrival and departure. If you opt for sustainable travel (train, bus, bicycle, carpool), you can apply for the additional funding of 4 travel days, depending on your actual needs. Please note that the need for additional funding of travel days must be justified by the participants.
On the days to be funded, activities related to mobility for teaching and/or further education/training purposes must take place. Please note that we only provide funding for Saturdays, Sundays, and public holidays if you are on official business on these days. Otherwise, weekends count as a “zero grant” period for which you will not receive an allowance.
The eligible period of stay is calculated based on the start and end dates of your mobility:
- Start date: First day on which you must be present at the host institution.
- End date: Last day on which you must be present at the host institution.
If you wish, you can add a private stay/vacation of up to a maximum of 5 working days before or after your Erasmus+ stay.
The Erasmus+ programme countries have been divided into three country groups by the European Commission according to the cost of living. The daily rate is determined based on the country group.
The amount of the daily allowance in the Erasmus+ Project 2025* is:
|
Destination country |
Daily rate |
|---|---|
|
Austria, Belgium, Denmark, Finland, France, Ireland, Iceland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden; Partner countries Regions 13 (Andorra, Monaco, San Marino, Vatikan State) and 14 (Faroer Islands) |
180 Euro |
|
Czech Republic, Cyprus, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain |
160 Euro |
|
Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey |
140 Euro |
* Due to the availability of funds and in order to make the best possible use of all funds, the International Office at h_da promotes mobility within the framework of Erasmus+ from various projects, depending on the type of mobility. The conditions and rates of the respective financing project apply.
3. Applying for real costs
Additional support for participants with fewer opportunities
Participants with a degree of disability of at least 20% or a chronic illness that results in additional financial needs abroad, as well as participants who are undertaking mobility abroad with a child or children, can submit a so-called real cost application for a maximum of €15,000 per mobility period.
The application should be submitted to the NA DAAD at least 2 months before the start of the mobility period. Please plan ahead and contact us at least 3 months before the start of your mobility period if you plan to submit an application for real costs.
Payment terms
When and how will the grant be paid?
The Erasmus+ mobility grant is usually paid in two instalments:
- Instalment
In the first payment (first instalment), you will receive 75% of the grant amount. The payment will be made before the start of your mobility period, as soon as we have received all the necessary documents, complete and signed. - Instalment
The second payment (final instalment) covers the remaining 25% of the grant amount, provided that the period of stay confirmed by the host institution in the Confirmation of Stay document corresponds to the originally specified grant period. Payment will be made after the end of your mobility period, as soon as we have received all the necessary documents, complete and signed.
Note on funding
Please note that if you receive funding from the Erasmus+ programme, you waive your right to reimbursement of travel expenses under the Hessian Travel Expenses Act.
If you receive lump-sum funding, there may be positive differences between the costs incurred and the lump sums received, which you must pay tax on yourself.
Contact
Ramona Straten
Staff mobility
+49.6151.533-60827
erasmus-staff@h-da.de
Office Darmstadt Campus: C23, 02.11
Office Dieburg Campus: F01, 110
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